Privacy policy
1. DATA CONTROLLER
In this privacy policy we explain how we process your personal data according to the General Data Protection Regulation (Regulation (EU) 2016/679) of the European Parliament.
Your personal data are processed by Météo-France, Centre National de Recherches Météorologiques (MF-CNRM), SIRET: 18006003002117.
If you have any queries about the process or about how we handle your information, please contact us at:
ESM2025 Project Office, 42 avenue Gaspard Coriolis, 31057 Toulouse Cedex 01, France
General email: esm2025_project@meteo.fr
Data Protection Officer: dpo@meteo.fr
2. WHO DOES THIS PRIVACY POLICY CONCERN?
Every participant of the ESM2025 consortium, visitors of our website, people who use our services (e.g. mailing list, newsletters or webinars), as well as people who email us or chat with us.
3. WHAT INFORMATION ABOUT YOU DO WE HANDLE, WHY DO WE HANDLE THAT INFORMATION, WHAT IS THE LEGAL BASIS FOR THIS PROCESSING AND HOW LONG DO WE RETAIN THE INFORMATION?
On top of the personal data collected and processed by Météo-France, in the framework of the ESM2025 project, for which you can consult the Météo-France general legal notice, please note the following:
FOR ESM2025 PARTNERS
Based on your consent [article 6.1.a of the General Data Protection Regulation (GDPR)]:
We will publish your contact details on the ESM2025 website and other communication tools or publications for communication purposes;
We will take and use pictures/videos where you appear, which are taken or made during a meeting or an event related to the ESM2025 project, and post them on the ESM2025 website and/or other communication tools including social networks or publications for communication purposes.
You have the right to withdraw your consent at any time by sending an email to esm2025_project@meteo.fr. Withdrawing your consent means that the collected personal data will not be used any longer. However, use made of your data in the past remains valid.
WHEN YOU REGISTER FOR A SERVICE (MAILING LIST, NEWSLETTERS, WEBINARS, ETC.)
Based on your consent (article 6.1.a of the GDPR):
We collect and process your identification data (name, first name, title and email address) for registration and delivering of the service.
You may unsubscribe from the service at any time by sending an email esm2025_project@meteo.fr. We will not keep your data once you have unsubscribed.
WHEN YOU EMAIL US, CHAT WITH US OR OTHERWISE CONTACT US
We process your contact details, when required, in order to provide you with the requested support. This data processing is based on your consent (article 6.1.a of the GDPR).
WHEN YOU REGISTER FOR EVENTS OR FOR FOLLOWING US
Based on your consent (article 6.1.a of the GDPR):
When you register for events,
We collect your identification data (first name, surname, title, email address, and, if relevant, phone numbers), professional data (position and institution).
When relevant, we ask you whether you have any special dietary requirements or other specific needs. These data are collected for the organisation of the event. Please note that we do not keep your dietary requirements or other mentioned specific needs after the event.
We also ask you whether you are in agreement with us:
Including your contact details in the list of participants to the event, which is made available on the ESM2025 website / to all participants for networking purposes;
Taking and using pictures or videos during the event for promotional and informational purposes.
If you do not provide consent for taking pictures or videos, it does not impact your participation in events, workshops or webinars.
WHEN YOU CONTACT US TO MAKE USE OF YOUR DATA SUBJECT RIGHTS
We process your contact details and the proof of your identity that you send to us in order to address your request. We may also, depending on your request, process other personal data we have collected in order to address your request. This data processing is performed for compliance with the legal obligations to which we are subject to according to article 6.1.c of the GDPR.
4. USE OF SERVICE PROVIDERS AND TRANSFER TO THIRD PARTIES
We do have recourse to service providers to keep track of the metrics from our website using Google Analytics, and to create registration and survey forms (Microsoft Forms). These service providers, otherwise referred to as data processors, are third parties who provide elements of support to us. You can find their privacy policies in the following links (Google privacy policy, Microsoft Forms privacy policy). Please note that we do not transfer any of your data collected as mentioned above to any third parties for commercial purposes.
5. HOW DO WE PROTECT YOUR PERSONAL DATA?
Your personal data are handled in full confidentiality in agreement with the IPR rights of the ESM2025 Grant and Consortium agreement. We make all necessary efforts to take technical and organisational measures that might be required so as to ensure the security of your personal data.
Your personal information will be incorporated into the files of the MF-CNRM servers located at 42 avenue Gaspard Coriolis, 31057 Cedex 01 Toulouse, France, as we do not use an external service provider.
6. HOW LONG IS THE INFORMATION RETAINED FOR?
These data will be preserved while it is needed, as long as you do not oppose to it, or during the periods legally determined by each applicable regulation.
7. YOUR RIGHTS
Under the General Data Protection Regulation (EU) Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (GDPR), you have the following rights as an individual, which you can exercise in relation to the information we hold about you:
Right to request from us access to and rectification of your personal data;
Right to request us to erase your data (right to be forgotten) in the cases foreseen by article 17 of the GDPR;
Right to obtain from us restriction of processing where there is contestation about the data processing for a period enabling to solve the issue;
Right to data portability;
Where the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time. Withdrawing your consent means that we will no longer make use of your data, including pictures. However, any use of your data made in the past remains valid.
YOUR RIGHT TO OBJECT
You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data which is based on Article 6(1),(f) of the GDPR (our legitimate purposes) as mentioned above.
To exercise those rights, please send us an email to dpo@meteo.fr (with cc to esm2025_project@meteo.fr) together with a proof of your identity,
or write to us at the following address: ESM2025 project office, 42 avenue Gaspard Coriolis, 31057 Toulouse Cedex 01, France
Please note that you always have the right to lodge a complaint to the French Data Protection Agency (Commission Nationale de l’Informatique et des Libertés (CNIL)).
